Cisco WebEx Meetings Server User Guide Release 2.0 - Polling Attendees  [Cisco WebEx Meetings Server] (2024)

• Cisco WebEx Meetings Server User Guide Release 2.0
  • Overview of Cisco WebEx Meetings
  • Signing In to WebEx Assistant
  • Selecting Audio and Meet Now Options
  • Joining a Meeting
  • Starting or Scheduling a Meeting
  • Scheduling WebEx Meetings with Microsoft Outlook
  • Managing Your Meeting
  • Managing Meeting Recordings
  • Sending and Receiving Video
  • Sharing Files and Whiteboards
  • Polling Attendees
  • Transferring and Downloading Files During a Meeting
  • Managing and Taking Notes
  • Accessibility
  • Troubleshooting

Contents

• Polling Attendees
• Creating a Poll Questionnaire (for Windows)
• Creating a Poll Questionnaire (for Mac)
• Editing a Questionnaire
• Displaying a Timer During Polling
• Opening a Poll Questionnaire File
• Opening a Poll
• Viewing Poll Results
• Sharing Poll Results with Participants
• Saving a Poll Questionnaire in a Meeting
• Saving Results of a Poll

During a meeting, you can poll participants by presenting them with a questionnaire. Conducting a poll can be useful for gathering feedback from participants, allowing participants to vote on a proposal, testing participant knowledge of a topic, and so on.

• Creating a Poll Questionnaire (for Windows)
• Creating a Poll Questionnaire (for Mac)
• Editing a Questionnaire
• Displaying a Timer During Polling
• Opening a Poll Questionnaire File
• Opening a Poll
• Viewing Poll Results
• Sharing Poll Results with Participants
• Saving a Poll Questionnaire in a Meeting
• Saving Results of a Poll

Creating a Poll Questionnaire (for Windows)

To conduct a poll, you must first create a poll questionnaire. You create a questionnaire in a meeting. To save time during a meeting, you can start the meeting earlier than the scheduled time, create a questionnaire on the Polling panel, save it, and then open it during the actual meeting.

Before You Begin

You must be a presenter to complete this task.

See Also

Cisco Webex – An Overview and Pros n Cons | dinCloudWebex App | Provide or request remote desktop controlUsers receive a message that the meeting will end in x minutes.Cisco's Personal Insights: Good Intentions On The Road To Hell

Procedure

Step1	Open the Polling panel in a meeting
Step2	In the Question section, select a question type: To create a multiple-answer question, select Multiple choice, and then select Multiple Answers in the drop-down list. To create a single-answer question, select Multiple choice, and then select Single Answer in the drop-down list. To create a text question, select Short answer.
Step3	Select New.
Step4	Type a question in the box that appears.
Step5	In the Answer section, select Add.
Step6	Type an answer in the box that appears. The question and answer appear in the Poll Questions area.
Step7	To type another answer, select Add again.
Step8	To add questions, repeat steps 2 to 7.

Creating a Poll Questionnaire (for Mac)

To conduct a poll, you must first create a poll questionnaire. You create a questionnaire in a meeting. To save time during a meeting, you can start the meeting earlier than the scheduled time, create a questionnaire on the Polling panel, save it, and then open it during the actual meeting.

Before You Begin

You must be a presenter to complete this task.

Procedure

Step1	Open the Polling panel in a meeting.
Step2	Add a question by selecting the Q button and then typing the question.
Step3	Add an answer by selecting the A button and then typing the answer.
Step4	To add more answers, repeat step 3.
Step5	To add more questions, repeat step 2.
Step6	To change the question type, select the text "Click here to change question type" that appears under the specific question and do one of the following: To create a multiple-answer question, select Multiple Answers. To create a single-answer question, select Single Answer. To create a question that requires a text answer, select Short Answer.

Editing a Questionnaire

You can change the type of a question and edit, rearrange, or delete the questions and answers.

To	Do This
Change the type of question	Select the question by clicking it, and then select the new type of question in the Question section. Click Change Type.
Edit any question or answer that you entered	Select the question or answer by clicking it, and then click the Edit icon. Make your changes.
Delete a question or an answer	Select the question or answer by clicking it, and then click the Delete icon.
Rearrange questions or answers	Select the question or answer by clicking it, and then click the Move Up or Move Down icon, as appropriate.
Delete an entire questionnaire	Click Clear All. If you have not saved the questionnaire, a message box appears asking whether you want to save it or not.

Displaying a Timer During Polling

You can specify that a timer displays for participants and yourself when a poll is in progress.

Procedure

See Also

Start a poll in meetings or webinars

Step1	Open the Polling Options dialog box. If you use Windows, click Options at the bottom of your Polling panel. If you use the Mac, click the options button on the lower-right portion of the Polling panel.
Step2	In the dialog box that appears, select Display, and then type the length of time in the Alarm: box.
Step3	Select OK.

Opening a Poll Questionnaire File

If you saved a poll questionnaire to a file, you can display the questionnaire on your Polling panel by opening the file.

Note	You can open a poll questionnaire file only during a meeting.

Procedure

Step1	Use one of these methods to browse to the file: Select File > Open Poll Questions. Select the Open icon on your Polling panel. The Open Poll Questions dialog box appears.
Step2	Select the poll questionnaire file that you want to open. A poll questionnaire file has a .atp extension.
Step3	Select Open. The poll questionnaire appears on your Polling panel. You can now open the poll to the participants.

Related Information

Opening a Poll

Opening a Poll

After you finish preparing a poll questionnaire, you can open the poll for use during the meeting. If you prepared your questionnaire in advance and saved it, you must first display it on the Polling panel.

Before You Begin

Make sure that your poll questionnaire file is opened and displayed on the Polling panel.

Procedure

Step1	Select Open Poll. The questionnaire appears on participants' Polling panels. Participants can now answer the poll. As participants answer the questions, you can watch the polling status on your Polling panel.
Step2	Select Close Poll when the time is up. If you specify a timer and the poll times out, the poll automatically closes. Participants can no longer answer questions. Once you close a poll, you can view the poll results and optionally share them with participants.

Related Information

Opening a Poll Questionnaire File

Viewing Poll Results

Cisco WebEx Meetings bases the percentage for each answer on the total number of participants in the meeting, not the total number of participants who submitted answers in the poll.

The Results column indicates the percentage of attendees who chose each answer. The Bar Graph column provides a graphic representation of each percentage in the Results column.

Note	The poll results you can share during a meeting are anonymous. However, Cisco WebEx Meetings records responses from each participant, in addition to group results, and allows you to save those individual and group results.

Sharing Poll Results with Participants

After you close a poll, you can share the poll results with participants.

The poll results you can share during a meeting are anonymous. However, Cisco WebEx Meetings records responses from each participant, in addition to group results, and allows you to save those individual and group results.

Procedure

Step1	In the Share with attendees section on your Polling panel, select Poll results.
Step2	Select Apply. The results of the poll appear in the participants' Polling panels, just as they do on your Polling panel.

Saving a Poll Questionnaire in a Meeting

After you create a poll questionnaire in a meeting, you can save it as a .atp file. You can open the file for use in any meeting.

Procedure

Step1	On the File menu, choose Save > Poll Questions. The Save Poll Questions As dialog box appears.
Step2	Choose a location at which to save the file.
Step3	Type a name for the file.
Step4	Select Save. WebEx saves the poll questionnaire to a file at the location you specified. Poll questionnaire file names have a .atp extension.

Saving Results of a Poll

After closing a poll, you can save the responses in one of the following ways:

• Text File group result—Saves the percentage of attendees who chose each answer in a .txt file
• Text File individual attendees result—Saves the responses from each attendee, in addition to the group results, in a .txt file

Procedure

Step1	Close the poll if you have not done so.
Step2	On the File menu, choose Save > Poll Results. The Save Poll Results As dialog box appears.
Step3	Select a location at which to save the file.
Step4	For File name, enter a name for the file.
Step5	For Save as type, select the format in which you want to save the results.
Step6	Select Save. You can now view poll results by opening the file.